'For providing collaboration facilities to a group of users, Microsoft 365 has a Group feature integrated with it. A recently introduced feature named Team in Microsoft 365 does a similar function with many differences. Let us have a discussion on it.'
Training: Watch these videos to help your school, work, or organization use Microsoft Teams to video conference, work remotely, and become proficient using Teams. Microsoft Teams on Office 365 is a collaborative workspace that facilitates a modern way of working. It is especially helpful for remote teams, although it offers great benefits to in-house employees as well. The nature of Teams makes governance a bit tricky. Teams is connected with Office 365 groups. Creating a team also creates: An Exchange Online inbox and calendar. These aren't automatically visible in Outlook. You open the inbox and calendar by going to the SharePoint team site and clicking on Conversations. A SharePoint Online team site.
What is an Microsoft 365 Group?
In general, we can say that it is a service provided by Microsoft 365, an object in Azure Active Directory where members are provided with services like OneNote, SharePoint Site, Planner, etc.
A Microsoft 365 admin can create a Group and add members to it. They can add members to the Group to let them access its resources. There is no need for assigning permissions manually to access resources as it is automatically assigned to all the added members. The Group can be private or public and can be created from different applications like Teams, SharePoint, Planner, Outlook, Outlook on the web, etc.
What is a Microsoft Team?
A Team is a Microsoft 365 feature that allows its members to have video chats, chats, documents sharing, file sharing, voice calls, meetings, and many other services. A Team works as a platform for many services including those services which they are using with Microsoft 365 Groups.
Group and Team – How are they connected?
Many experts consider Microsoft 365 Group and Microsoft Team as complementary features. Whenever a Team is created, a private Microsoft 365 Group gets created automatically. Also, there is a provision to add a Team site to an available Microsoft 365 Group. All the files, documents and data get saved within the SharePoint site for Teams and Groups.
Group and Team – How do they differ?
A Microsoft 365 Group differs from a Microsoft Team in many ways. Some of them are listed here:
- Different interfaces: Microsoft 365 Group has more an Outlook-like interface than Microsoft Team
- Communication features: Microsoft Team facilitates voice calling, video calling, etc., unlike Microsoft 365 Group
- Security: Teams cannot have users from outside and security is decided as per the requirements. Groups allow external users as Guests through invitations.
- Microsoft 365 plan: Users must have Exchange Online plan to have the Microsoft 365 Group feature, but this is not required for Team.
- Applications: Team has desktop apps while Group does not. However, both have applications available in all mobile platforms (Android, iOS, and Windows).
It is clear that there is no competition between Microsoft 365 Group and Microsoft Team – both go hand-in-hand. Microsoft 365 group and Microsoft Team work together – Groups act as a platform that allows Azure Active Directory users to collaborate and share files, while Microsoft Teams helps in organizing these files and communicating in different ways.
Both Team and Group can co-exist; Team can be connected to Group easily using Microsoft 365 interface options. For Group users, facilities like File Storage by SharePoint, Planner, OneNote, Exchange mailbox, etc. are available. It is important to know about certain limitations though when a Team is connected with the already existing group.
- Need to add a SharePoint tab in Team to view File Storage from Group.
- Groups or Planner cannot view new Planner tasks within Team.
- Team cannot access Planner, OneNote content existing within Group.
| Microsoft 365 Groups | Microsoft Teams |
|---|---|
| Groups have a user-interface like Outlook. | Microsoft Teams has a dedicated user-interface designed for easy communication and sharing. |
| The Administrator can invite users from the external environment as guests. | The external users cannot communicate with Team members. |
| Groups can function with Exchange Online and SharePoint Online. | Video Calling and voice chatting is available in Teams. |
| Groups do not require manual permissions to the users to access resources. | There is a dedicated desktop application available for Teams. |
| Groups can be linked with the newly created Teams. | When the Administrator creates Teams, then the Group, SharePoint Document Library, and OneNote Notebook are created automatically. |
| Groups can be linked with external third-party applications. | Teams can integrate with external third-party applications. |
Conclusion
Microsoft Groups and Teams provide collaboration facilities for its users. Hope you got some idea about Microsoft 365 Groups and Microsoft Teams through this article! Please feel free to write to us for any query.
Is there any plan to bring Microsoft Edge for MacOS? Thursday, October 18, 2018 7:54 AM. Microsoft Edge insider channels are available on all supported versions of Windows and Windows Server as well as macOS. Windows 10 Download Windows 8 / 8.1. Source code for portions of Microsoft Edge is available free of charge from https. Microsoft Edge seamlessly works with Microsoft 365 management, security, and productivity tools. Microsoft Edge was designed to feel at home on a Mac. Easily sync your passwords, favorites, and settings across many devices. Download the Edge web browser today. DOWNLOAD for macOS. Microsoft Edge is available to download on your iOS device. Easily sync your passwords, favorites, Collections, and other saved data across your. Configure Microsoft Edge policies on macOS The first step is to create your plist. You can create the plist file with any text editor or you can use Terminal to create the configuration profile. However, it's easier to create and edit a plist file using a tool that formats the XML code for you. Microsoft edge for macos.
Microsoft have been adding lots of new features and applications to Office 365, such as Planner,Shifts and Microsoft Teams.
Taking on the likes of Slack, Microsoft describe Teams as a ‘chat-based workspace in Office 365' allowing teams (internal only at this stage) to work together within one window to enhance teamwork. It's important to note that Microsoft Teams will be replacing Skype for Business (which will be retired 31st July 2021).
If you need any support adopting Microsoft Teams, please see our Microsoft Teams Services. You can also download this Quick Start PDF guide to give end users all the basics.
Need Teams governance guidance? Watch our on-demand recording of 'Managing Microsoft Teams' to see how to administer and govern Microsoft Teams.
What does Teams do?
Within one window, users can call upon a variety of key Office 365 apps and tools to help them work more effectively, such as:
- Calendars and meetings (Outlook)
- Create, share, edit and find content (SharePoint, OneDrive and OneNote)
- Call and meet team members (Skype)
- Chat and instant messaging (Skype)
Key benefits of Teams
- One centralised hub
- Office 365 integration
- Customise Teams through APIs and bot frameworks
- Enterprise security & compliance
- Azure Active Directory integration
- No extra cost to Office 365 users
Using Teams
Before getting started it's important to understand how Teams fits into the larger Office 365 picture, as creating Teams has some wider implications. Every Team created will automatically create a matching Plan (find out more on this in our Guide to Planner here), SharePoint Team Site, Office 365 Group and shared OneNote. While this brings a number of great benefits, such as shared documents and centralised team information, it can cause some governance and admin headaches. Luckily, the admin side of Teams allows this to be managed as we'll cover below.
Overview
Once your organisation has access to Teams, you can: download the desktop application, access Teams through your browser or download the mobile app.
Teams and Channels
To start your teamwork collaboration, you need a team. Setting up Teams is easy and done in a few clicks, requiring a Team name and a description; this then allows team members to be added. As mentioned above, a new Team will create a matching Office 365 Group, OneNote, SharePoint site and Plan—so this does need to be done with some caution.
Each Team has subsections, which are called Channels, and a General Channel will automatically be created. You can have multiple Channels within a Team; for example, you could have a 'Marketing' Team and then Channels such as 'Social Media', 'Product Launch', 'Blogs' etc. Or a Company could be a Team and Channels can relate to departments - you can choose whatever suits your organisation's way of working. Whenever there is a new notification or activity, the Channel will become bold.
Channel Tabs
Each Channel all have their own tabs along the top. Conversation (group chat), Files (shared documents) and Notes (shared OneNote) are automatically created and you can then add your own tabs.
Conversation
Conversations are one of the key features of Teams, allowing each Team to have a centralised discussion that is saved and easily searchable. Conversations are the central component where all teamwork is recorded—from file sharing to video calls.
The use of @mentions allows you to tag participants or even whole teams to notify others. Users that look at Conversations will easily see where they have been mentioned through the red @ symbol to highlight areas of importance to them. On top of this, your desktop app will notify you through an alert. As well as tagging, users can 'like' content and share emoticons or GIFs.
Files
In your Teams window, you can perform a variety of tasks directly within that window or browser, so that you avoid flicking between different applications. These tasks include the ability to delete, download, move files, open, copy, edit or get a link to share with others – giving you all the key features you would get in the native apps.
You can also start a Group chat alongside the file, to allow team discussions while all working on the files - and this conversation will appear in your Conversation thread.
View team files, edit, upload and create
Notes
Notes takes you to the Team shared OneNote. Within Teams you can view and edit your OneNotes (directly within the Teams window) or you can click to edit in the OneNote app.
Edit within Teams
Edit in OneNote
Adding Tabs
As mentioned, as well as these three automatic tabs you can also add your own, which currently include Planner, Excel spreadsheets, Word documents, Power BI dashboards and more.
Microsoft products can easily be added now, but there are also many future integrations coming to Teams, such as Asana integration. With integration between systems being so vital to teamwork, we can expect to see many more partnerships and out-of-the-box integrations! Macos catalina app store download.
Asana Integration
Menu
Along the left-hand side you can navigate to different areas within Teams, such as Chats, Meetings, Files and Activity. Most of these are fairly self-explanatory:
If you need any support adopting Microsoft Teams, please see our Microsoft Teams Services. You can also download this Quick Start PDF guide to give end users all the basics.
Need Teams governance guidance? Watch our on-demand recording of 'Managing Microsoft Teams' to see how to administer and govern Microsoft Teams.
What does Teams do?
Within one window, users can call upon a variety of key Office 365 apps and tools to help them work more effectively, such as:
- Calendars and meetings (Outlook)
- Create, share, edit and find content (SharePoint, OneDrive and OneNote)
- Call and meet team members (Skype)
- Chat and instant messaging (Skype)
Key benefits of Teams
- One centralised hub
- Office 365 integration
- Customise Teams through APIs and bot frameworks
- Enterprise security & compliance
- Azure Active Directory integration
- No extra cost to Office 365 users
Using Teams
Before getting started it's important to understand how Teams fits into the larger Office 365 picture, as creating Teams has some wider implications. Every Team created will automatically create a matching Plan (find out more on this in our Guide to Planner here), SharePoint Team Site, Office 365 Group and shared OneNote. While this brings a number of great benefits, such as shared documents and centralised team information, it can cause some governance and admin headaches. Luckily, the admin side of Teams allows this to be managed as we'll cover below.
Overview
Once your organisation has access to Teams, you can: download the desktop application, access Teams through your browser or download the mobile app.
Teams and Channels
To start your teamwork collaboration, you need a team. Setting up Teams is easy and done in a few clicks, requiring a Team name and a description; this then allows team members to be added. As mentioned above, a new Team will create a matching Office 365 Group, OneNote, SharePoint site and Plan—so this does need to be done with some caution.
Each Team has subsections, which are called Channels, and a General Channel will automatically be created. You can have multiple Channels within a Team; for example, you could have a 'Marketing' Team and then Channels such as 'Social Media', 'Product Launch', 'Blogs' etc. Or a Company could be a Team and Channels can relate to departments - you can choose whatever suits your organisation's way of working. Whenever there is a new notification or activity, the Channel will become bold.
Channel Tabs
Each Channel all have their own tabs along the top. Conversation (group chat), Files (shared documents) and Notes (shared OneNote) are automatically created and you can then add your own tabs.
Conversation
Conversations are one of the key features of Teams, allowing each Team to have a centralised discussion that is saved and easily searchable. Conversations are the central component where all teamwork is recorded—from file sharing to video calls.
The use of @mentions allows you to tag participants or even whole teams to notify others. Users that look at Conversations will easily see where they have been mentioned through the red @ symbol to highlight areas of importance to them. On top of this, your desktop app will notify you through an alert. As well as tagging, users can 'like' content and share emoticons or GIFs.
Files
In your Teams window, you can perform a variety of tasks directly within that window or browser, so that you avoid flicking between different applications. These tasks include the ability to delete, download, move files, open, copy, edit or get a link to share with others – giving you all the key features you would get in the native apps.
You can also start a Group chat alongside the file, to allow team discussions while all working on the files - and this conversation will appear in your Conversation thread.
View team files, edit, upload and create
Notes
Notes takes you to the Team shared OneNote. Within Teams you can view and edit your OneNotes (directly within the Teams window) or you can click to edit in the OneNote app.
Edit within Teams
Edit in OneNote
Adding Tabs
As mentioned, as well as these three automatic tabs you can also add your own, which currently include Planner, Excel spreadsheets, Word documents, Power BI dashboards and more.
Microsoft products can easily be added now, but there are also many future integrations coming to Teams, such as Asana integration. With integration between systems being so vital to teamwork, we can expect to see many more partnerships and out-of-the-box integrations! Macos catalina app store download.
Asana Integration
Menu
Along the left-hand side you can navigate to different areas within Teams, such as Chats, Meetings, Files and Activity. Most of these are fairly self-explanatory:
Activities: Shows you the last activities of the Teams that you are part of.
Chat: This holds your Skype for Business conversations, providing a complete chat history. However, for a chat within a Team you should use the Teams menu and hold the group chat in 'Conversation'.
Teams: An overview of all your Teams that you are part of and allows you to drill-down into each Channel within the Teams. This is also where you can create Teams.
Meetings: The Meetings tab pulls your meetings in from Outlook and also allows you schedule meetings within the Meetings tab that are sent to a Team. If you want to schedule other meetings with external users or individuals, you will still need to use Outlook, as the Teams Meeting tab is only to schedule a meeting with a Team. (Remember the aim is team collaboration, not calendar management).
Files: Within Files you can quickly find and view files across OneNote, OneDrive and within Teams (stored in their own SharePoint sites). There's also a very helpful ‘Recent' tab so you can quickly access the latest documents you were working on, as well as a shortcut to your Downloads.
Admin
Microsoft Teams is a great product already as it allows great flexibility and gives you many possibilities. However, as mentioned earlier, getting started with Teams can also bring some knock-on effects, which can cause admin headaches. Luckily, within the Office 365 Admin, you can control Teams settings within the Groups control panel. Within Admin settings, you can control who can create teams, what features are or are not allowed, such as video meetings, screen sharing or animated images or if extensions can be used. This gives the control required to allow governance in line with your organisation's policy and ensures you can keep control over the app. Find out more here.
End User Adoption Guides
To find out how you can use Microsoft Teams Live Events to easily stream live events such as webinars, product demos or corporate presentations to external and internal audiences, read our 'How to use Microsoft Teams Live Events' guide.
For organisations with employees working on shift patterns, Shifts in Microsoft Teams provides shift scheduling and management capabilities. Find out more with our 'How to use Shifts in Microsoft Teams' guide.
There are also some great end-user adoption guides available online from Microsoft.
To learn how to use the meetings and calls functionality of Teams, you can take a look at these Meeting and Calling How-Tos.
A Microsoft Teams End User Quick Start Guide is also available to download and share with users.
FAQs
Is Teams available now? Yes - Teams is generally available.
Which Office 365 Plans include Teams? Teams is available to Business Essentials, Business Premium, F1, E1, E3, E4 (retired) and E5 customers. It's also available for Education and Non-profit plans but not yet Government.
What is on the Teams roadmap? You can view the full Teams roadmap here.
What about Skype for Business? Teams will be replacing Skype for Business! Find out more here.
Does Teams work with those outside your organisation? Yes - this feature was added and can be turned on or off. Guest access is included with all Office 365 Business Premium, Office 365 Enterprise, and Office 365 Education subscriptions. No additional Office 365 license is necessary. Guest access is a tenant-level setting in Microsoft Teams and is turned off by default. Find out more here.
Conclusion
O365 Teams Best Practices
Microsoft Teams is already a robust offering and is benefiting from lots of new features and integrations. Even better, since Microsoft's new direction under Satya Nadella, feedback and reviews on products have been well received with Microsoft actively acting upon public feedback. Microsoft Teams has a simple feedback program and you can go and view most popular suggestions, as well as see which ones are planned based on the number of up-votes. These requests and other features can then be seen on the public Office 365 Roadmap. This really shows a commitment to making a product aimed at user needs, so we have a great feeling about Microsoft Teams. What's more, seeing as Teams will be replacing Skype for Business we are sure that it will become well used!
Media coverage and reception has also been very positive with many Slack comparisons. Within these comparisons, Microsoft Teams is often faring very well in terms of features, usability and offering—but what makes it even more appealing is the fact that is it included with Office 365. For Office 365 users, this means that those who are already using other paid teamwork software can remove the licence expense, and those that aren't can gain access to a useful new application that competitors might be using - at no extra cost.
O365 Teams Download
Next steps
If you are using Office 365, then we recommend trying Teams and providing your feedback to help shape the product. You can download a Quick Start PDF guide to get users started here.
If you are not using Office 365, then you can sign up for an Office 365 E3 trial (which includes Teams).
O365 Teams Logo
You can also find out how we can help with our Microsoft Teams Services or Contact Us and we can give an Office 365 demo or answer any questions.
